As a business, one must take into account the complexity of daily operations with the cost of doing business. Project establishment comprises of the following activities: mobilization, teams formation, plan detailing and fine tuning.

Data Maintenance for ERP or enterprise resource planning is an accounting oriented information system for identifying and planning resources to make, ship and account for customer orders. A flexible ERP data maintenance system will provide just the tools for this function.

Here are the salient features of all ERP data maintenance projects. First businesses must learn how to decrease the cost of employing ERP systems. This can be done through prudent planning, lowering license fees and overall costs. Maintenance becomes cheaper.For the rapid collection and maintaining of master data, companies must install clearly defined processes and procedures for maintenance of master data.

For this, complete ownership of data has to become defined. Here, workflow and authorization for adding and modifying data will generally suffice. Documentation of processes and audits of master tables are logged in the system. Proper excel templates or data mapping with legacy system will be required for the collection of data.

To maintain a company’s database integration of the ERP software with the operating system of the organization already in place will lower costs. Thus, managers should look for an ERP system that is compatible with their hosting platform. For systems that are implemented from scratch such issues will not arise.

Master data management is no simple task. This phase is the longest period of life cycle of business because it is now that organizations start to realize the value of investing into an ERP system. Ownership of data is properly defined and ERP managers will get familiar enough to begin it. In built workflow and authorization for adding and modifying data. Documentation of Audit trails of master tables are activated and modifications are logged in the system. Proper excel templates or data mapping with legacy system, for initial collection of data.

ERP packages contain several modules. They cover finance, sales and distribution, materials management, manufacturing and production control, human resources, plant maintenance and quality management. To ensure data maintenance, businesses should acquire modules so that they can function together in an integrated manner. Upon successful integration master tables are shared across databases.

The master tables are also shared depending on their particular application, functionalities for example budgetary restraints, and plant sites. The successful establishment of an ERP system is incumbent upon the data inserted in the master tables.The quality of data needs to be gathered over the long term and consistently.

Any business must teach their employees and executives how to discipline, own and govern the data provided. All maintenance will be covered by service level agreement which sets up payment of license fee to the vendor. The license fee gets escalated at regular intervals and after some years, adversely effects Total Cost of Ownership (TCO).

As a result, changes will have to be made to generate new reports, workflows and taxes. For a complicated system that has been installed, a third party vendor may conduct maintenance at sites.A critical component of quality data maintenance is asset management and budgetary control.

Managing fixed assets should be the primary maintenance objectives of all ERP systems. Any ERP’s management modules primarily maintain the asset register which provides information about asset related transactions. These will keep track of fixed assets by handling depreciation and re-evaluation.

Asset Management thus keeps track of fixed assets, handles fixed asset depreciation for fiscal reports and reevaluates assets.The budgetary control functionality is also a financial module that plans and compares results with the budgeted amount. This module helps businesses to calculate their market targets, budgetary projections and top of the line analytic tools to keep companies in the black at all times.

Data maintenance also includes customizing software for better application. This phase includes program development using design specifications, unit testing and system testing of all modules. The system testing will be based on the test data provided by the organization. Then, the ERP software will be installed on the company’s designated computed system. This phase may be carried out elsewhere and not in the United States.