Prevention is better than cure. The adage bears a lot of weight with regard to equipment maintenance in any company. For instance, when dealing with production equipment like in an industry, making sure that each piece of equipment is in a good state is essential for guaranteed production. The best way to ensure this is through preventive maintenance.

What is preventive maintenance?

Preventive maintenance is the regular and routine checkup and maintenance of equipment. This routine helps in ensuring the equipment are up and running. Moreover, it prevents unexpected equipment failure, which negatively influences the realisation of expected production objectives.

Preventive maintenance requires proper planning and tabulation of equipment maintenance before any problem occurs. Additionally, it encompasses keeping of accurate records regarding past inspections as well as servicing reports. This is why many companies have opted to rely on preventive maintenance software. The software through enterprise resource planning (ERP) has improved the manner in which the maintenance of all equipment is carried out. As a result, there is an enhanced production of goods.

What is preventive maintenance software?

Preventive maintenance software is a computer program that helps production companies and other institutions simplify what has been a complex process with regard to equipment preventive maintenance tasks. Technological advancement has improved the manner in which different tasks are executed in the modern era. What used to be tough tasks have been simplified through technology.

How does preventive maintenance work?

Preventive maintenance through enterprise resource planning (ERP) helps a company store data on maintenance, securely on a computer. This makes it easy for the company to keep track of all past inspections, replacements and repair activities.

With the integration of data in one place management of the company’s machinery is highly enhanced. In fact, preventive maintenance software helps a company or any other production facility manage purchase orders, inventory, work orders and maintenance records effectively.

Purposes of preventive maintenance software

As already stated preventive maintenance software is meant to improve on the manner in which a company maintains its equipment to ensure that there is continued production without machinery failure. Actually, preventive maintenance has a lot of purposes in any company. For that reason let’s go through its purposes for clarity reasons.

1. Prioritising maintenance tasks – With the help of preventive maintenance software, it is very easy to prioritise your equipment maintenance tasks. This is due to the fact that, the software provides you with a clear information on the conditions of different types of equipment in the company at different times. Once inspections have been carried out by the technicians, the software improves on data storage. Likewise, data analysis is simplified, thus improved planning. Hence, maintenance tasks prioritisation is highly enhanced.

2. Helping technicians in performing maintenance tasks – It’s very interesting because the software simplifies things for technicians. In fact, the software is designed in the manner that it can collect the information required by technicians in order to conduct maintenance tasks successfully. In other words, it makes it easier for the technician to deduce equipment problem and respond accordingly.

3. Saving maintenance costs – The improved ability of the company in planning and prioritising maintenance tasks is very importance. It helps save maintenance cost due to the fact that there is minimised disruption on the work schedule when performing maintenance tasks.

4. Improving administration – preventive maintenance software helps technician on their administrative duties so that they can focus properly on their equipment maintenance jobs. With the enterprise resource planning software, it is very easy for the company to manage all administrative functions.

5. Ensuring that all equipment are always operational thus improved production – The software helps the professionals stay on top of all maintenance tasks. As a result, the technicians are able to prevent any unexpected breakdown of all equipment which in turn save the company money and time. Importantly the production of the company is ensured.

6. Simplifying the coordination of a preventive maintenance schedule – As a matter of fact, a preventive maintenance schedule is complex but, the involvement of preventive maintenance software significantly simplifies the whole process. As a result, preventive maintenance becomes highly attainable in any company.

7. Reduced injury risk – Due to the fact that there is improved maintenance of all equipment, chances of a risk occurring are significantly reduced. Technicians are able to anticipate the best time to change various parts of equipment. As a result, the security of workers in ensured avoiding injuries. This plays a significant role in reducing unnecessary expenditure due to unexpected worker injuries.

Bottom Line

Preventive maintenance plays a significant role in improving the production of a company. Preventing unnecessary breakdown of equipment is essential in improved product production. Preventive maintenance is a complex activity especially in a company with a lot of equipment. However, through the use of preventive maintenance software, the company is capable of organising and undertaking all preventive maintenance functions effectively.

Preventive maintenance software through enterprise resource planning (ERP) helps any company improve its equipment maintenance avoiding any unnecessary faults, which can hamper the production of the company. Similarly, the software improves the management of the company through improved record keeping and retrieval. Benefits of preventive maintenance software in equipment management are, as discussed above.