ERP stands for enterprise resource planning. As the name suggests, this software is developed for the purpose of easing day to day administration processes by integrating data from multiple levels and users into a single database, for effective planning and execution of an organisations activities. It is a group of integrated applications that can be used by an organisation to collect data, store it, manage it, and interpret it, for different activities within the organisation. This is ideal software for Occupational Health Administration because of the multiple facets of administrative work involved in health care. Unsorted information can be a mountain of a problem when it comes to retrieving relevant information regarding particular patients.

The typical characteristics of ERP software are:

1. It operates in real time

2. Has an integrated common database

3. Operational authority can be compartmentalised and delegated

4. Supports all applications

ERP has become an instant hit with all the huge multinational companies because of its ease of use and sensible data allocation. Usually these companies have a dedicated team of ERP software professionals who handle system data, and upgrades, as required. As an Occupational Health Administration official, you will be responsible for keeping all information updated and handy to help in the smooth functioning of day to day activities. This ERP software will also ensure that you are able to keep track of not just patient information and files, but even all data with regard to your employees.

There are different kinds of ERP software designed for various company needs. As an Occupational Health Administration facility, you will need software that can sort data, migrate data from another department, keep patient records, client information, employee details, etc.

As the benefits of ERP are becoming more and more obvious, many companies are opting for ERP to make their businesses easier to handle and oversee. With remote handling option, you can even monitor work from an entirely different location, if you are needed somewhere away from your office

ERP software allows organisations like yours to do the following activities as listed down here as followed:

1. Automate generation of appointment letters and emails

2. Generate text message reminders for forthcoming appointments

3. Migrate data from existing systems into current data pool

4. Manage records of patients and employees, partners, doctors, etc.

5. Create ad-hoc reports from real time data

6. Health Surveillance for recalling and recording ongoing health checks

7. Multi-location electronic diary

8. Postcode search functionality to locate a client’s address

9. Analyse data regarding workplace illnesses and injuries

This integrated web-based software enables organisations to be more productive and effective in conducting programs for occupational health so far. Since this software does not allow the duplicating and accidental deleting of data, it enables all health professionals to operate from the same set of data so that reports and data analysis are accurate.

Different components of ERP software for Occupational Health Administration are as follows

1. Basic Data

From here you can select the specific data you need to manage the protocols that your enterprise requires. You can create occupational health questionnaires from the question catalogue in the system. The submission of the questionnaires can be done online or can be scanned into the system at a later date.

2. Medical service

Here you can manage all the necessary data with regard to diagnosis, treatment, results, occupational health restrictions, etc. This data can be changed and edited by authorised personnel operating the system. If external systems have additional data regarding your patients, the same can be imported into this database for easier user experience.

3. Planning

If you have patients that need to be registered for health surveillance procedures, you can use this function to determine who is eligible and register them. Scheduled appointments can be arranged.

4. Personnel Administration

Data such as first and last name, date of birth, social security number etc. are required to use employee data to keep track of employee salaries, hikes, leaves, and medical requirements if any. This can be obtained from master data in personnel administration component.

5. Organisational management

Tasks should be created in the basic data function to assign agents to the persons whose details are in that component.

6. Recruitment

The master data like first and last name from recruitment component is required to use data of the applicant.

The medical care sector needs to upgrade its systems to include ERP because of all other things, they deal with human life. Updated records are essential to have effective management of patients and staff. The overall administrative cost is also reduced by eliminating errors that can occur with overloaded and outdated systems. Automating the procedure helps in better patient care procedures.

Benefits of using ERP for Occupational Health Administration

1. Latest technology to keep you shoulder to shoulder with competitors

If you are efficient and quick in providing services to clients, your progress will be great. Especially with the Occupational Health Administration, an organised management and planning system tells the capability of the organisation in handling cases correctly and effectively.

2. Better patient care

A patient who feels cared for cures faster and gets back to work quicker. Reducing time taken for administrative activities by installing ERP helps staff to engage more with patients than with computers and software.

3. Reduced overheads

When data is organised, updated and easily available, less resource needs to be put into managing records and updating paperwork. There is considerable reduction in administrative costs with ERP software.

ERP brought an immediate revolution when it was introduced some years back. Not just multinational companies, but the health care sector also benefited widely by adopting the system. This complicated and complete system of integration has made it less complicated for users with its easy user interface. This software can be taught to those handling sensitive and crucial data. It is necessary that such data is not lost in hard drive crashes and other unforeseeable issues. With the extensive integrated database and security features that ERP boasts of, you can rest assured that your data is in safe hands.